HOKA ONE ONE® Project Carbon X 2

HOKA ONE ONE® Project Carbon X 2

COVID-19 Event Guidelines and Protocols

In preparation for the Project Carbon X (PCX) 2 Event, the HOKA Events team collaborated with event service company Soul Focus, LLC. to create a comprehensive Event guideline and protocols for all athletes, Event personnel and attendees entering the Event space in response to the COVID-19 pandemic. The following guidelines and protocols are based on and include content from the following: World Athletics Guidelines, USA Track & Field Guidelines, Center for Disease Control and Prevention, World Health Organization, and best practices from industry partners. For additional details on our COVID-19 Event guideline and protocols, please reach out to HOKAEvents@deckers.com.

ATHLETES AND EVENT STAFF REQUIREMENTS

The following requirements shall be adhered to by all Event personnel and athletes for the duration of their stay, while at the venue and at off-site locations during their stay in Arizona:

  • Testing: All athletes and Event personnel must meet testing requirements based on their credential level as outlined below;
  • Masks: cover your mouth and nose with a face mask. Face coverings are required at all times in public indoor places and outdoors (an exception will be made for athletes who are actively warming up for or racing in the Event; athletes will be required to wear masks up to the start and after leaving designated finishing areas, and must maintain at least six feet of distance from aid station staff and other volunteers);
  • Social Distancing: maintain six feet of distance between yourself and anyone who doesn’t live within the same household;
  • Daily questionnaire: all staff and athletes will be required to complete a self-survey daily while on location confirming they have no signs or symptoms of COVID-19 in the past seven days and no close, sustained contact with anyone who is sick within 14 days prior. All attendees and participants at the Event will need to fill out the questionnaire beforehand;
  • Daily temperature check: all staff, athletes, and other personnel will be required to have their temperature checked before entering the venue to ensure a body temperature of 100.3 degrees or lower. Anyone with a body temperature of 100.4 degrees or higher will be excluded from the Event. All temperature checks, and survey results, must be recorded.
  • Meals: Meals will be provided to all Event personnel and athletes via grab and go service and at a pre-assigned time slot. Meals will be individually pre-packaged and provided through the hotel directly, restaurant delivery service, or third-party app during the entire stay. All person(s) consuming meals will be directed to dine at a designated outdoor space in compliance with all posted rules or in his/her room with no other guests.

The additional prevention measures should be followed:

  • Frequent Hand Washing: Wash your hands with soap and water frequently. If soap and water are not available, use a hand sanitizer that contains at least 60% ethanol or 70% isopropanol.
  • Additionally, all person(s) affiliated with the Event are advised to not gather in communal spaces and if they must do so, to meet outdoors and maintain a distance of six feet between others not living in the same household.

Testing and Risk Reduction Options

The following credentialing system, testing structure, and risk reduction protocols will be followed:

PCR Testing
A testing system will be implemented based on the following credential system
  • Red Tier[1]: Athletes or support crew and other people that will have close contact with athletes or share indoor mixed-space areas:
    • Testing Protocol: 2 negative PCR tests required as follows: prior to travel, persons in the Red Tier must take 2 PCR tests. The second test should be no more than 24 hours before arrival at the Event, and the first test should be no less than 24 hours before the second. For example – If you plan to arrive at the Event on January 20th, you should take your 2 tests at least 24 hours apart on January 18 and January 19.
  • Yellow Tier: People that will have limited sustained contact with athletes, and contact is generally outdoors:
    • Testing Protocol: 1 negative PCR test required. This PCR test will be conducted prior to travel and no earlier than 5 days prior to the Event (i.e. no earlier than January 18) for all non-local staff. Local staff will need to complete PCR test 24-48 hours prior to Event and show proof of negative results before being allowed on site.
  • Blue Tier: People with no sustained contact with Red Tier and limited contact with Yellow Tier
    • Testing Protocol: Rapid antigen testing for individuals in this tier will be conducted on site two days prior to the Event (on Thursday, January 21).

Rapid Antigen Testing

  • Rapid antigen testing for ALL athletes, staff, and any other attendee will be conducted on site at the hotel two days prior to the Event (on Thursday, January 21).

Daily Questionnaire[2]

  • All staff and athletes will be required to complete a self-survey daily while on location confirming no signs or symptoms of COVID-19 in the past 7 days and no close sustained contact with anyone who is sick within 14 days prior.

Daily Temperature Check

  • All staff, athletes, and other attendees will be required to have their temperature checked before entering the venue to ensure a body temperature of 100.3 degrees or lower. Anyone with a body temperature of 100.4 degrees or higher will be excluded from the Event. All temperature checks, and survey results must be recorded.

Covid-19 Safety Officer

  • A health and compliance officer will be on site from Wednesday through Saturday to ensure all health and safety protocols are being adhered to, and to help establish quarantine and tracing protocols should an athlete/staff develop symptoms or test positive.

Health Professional

  • A health professional will be on site from Wednesday through Saturday to administer additional on-demand tests as needed.

Additional Guidelines

Additional COVID-19 safety protocols, which all attendees must adhere to, were provided or created for the following areas:

  • Event venue;
  • All Event areas which any Event attendee will occupy or interact with;
  • Host hotels.

MEDICAL AND PHYSIOTHERAPY ROOMS

The following will be implemented in any medical or physiotherapy space:

  • Both healthcare providers and patient must wear a face covering at all times;
  • All healthcare providers must wash their hands upon entering and leaving the space and in between each encounter;
  • In addition to standard equipment, these areas will also be equipped with:
    • Dedicated bins to collect potentially contaminated consumables;
    • Skin thermometer;
    • Pulse oximeter.

[1] All competitors "must complete and test negative on two (2) separate COVID-19 tests*, performed at least 24 hours apart, and the first test must be done within seven (7) days of the competition. Athletes must present proof of negative tests at the competition before such athletes will be allowed to compete." That language is taken straight from the USA Track & Field guidelines on competitions like ours.

[2] Daily questionnaire must follow USATF Guidelines. All competitors “must complete an on-site survey to confirm (self-reporting) no signs or symptoms of COVID-19 in the past 7 days (OR at least 7 days from onset of any COVID-19 infection signs or symptoms AND at least 72 hours since signs / symptoms have resolved) and to confirm no close sustained contact with anyone who is sick within 14 days of the Event and to confirm no travel within 14 days of the Event to an international location with widespread ongoing COVID-19 transmission as determined by the CDC (https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html) or travel on a cruise ship or river boat." The above language was also taken straight from USATF guidelines.